6 Weave Alternatives For Dentists and DSOs

While Weave has established itself as a prominent all-in-one communication platform for dental practices, the growing demand for AI-powered patient engagement has exposed gaps in legacy systems. With 30% of calls in the average dental practice going unanswered and 78% of patients booking with the first practice that responds, dental offices and DSOs need solutions built specifically for missed call recovery and intelligent patient communication. This guide examines six Weave alternatives that address these challenges, starting with purpose-built AI dental receptionist solutions designed to capture every patient opportunity.

Key Takeaways

• Missed call recovery drives ROI: Resonate AI delivers up to 60x ROI through instant text responses to missed calls, while Weave's basic automation lacks conversational AI capabilities for converting voicemails into appointments
• Phone system flexibility matters: Solutions like Resonate AI work with any existing VoIP or traditional carrier through simple call forwarding, while Weave and Operaitor require complete phone system replacement with associated setup costs
• Dental-specific AI outperforms generic solutions: Purpose-built platforms understand dental terminology, insurance questions, and treatment urgency—capabilities that generalist answering services cannot match
• Deployment speed impacts revenue capture: Resonate AI deploys in 24-48 hours, while full VoIP migrations typically require weeks of implementation

1. Resonate AI: Purpose-Built for Dental Missed Call Recovery

Resonate AI stands as the only AI dental receptionist built specifically to convert missed calls into booked appointments through empathetic, human-like conversations that patients often cannot distinguish from live staff.

Key Features:

• Instant text response within seconds of any missed call, initiating intelligent conversations that book appointments
• Dental-specific AI training understanding procedures, insurance verification, treatment urgency, and emergency triage
• Three integrated agents (Voice, SMS, Chat) sharing patient data across all communication channels
• Real-time PMS integration with Dentrix, Eaglesoft, Open Dental, Curve, and Denticon
• Website chat AI capturing leads from practice websites 24/7
• Automatic Spanish language detection and switching for bilingual patient populations
• Analytics dashboard with missed-call heatmaps and revenue attribution

Documented Results:

• A Texas-based Allied OMS Partner: 41 new patients captured in 30 days, $81,000 in revenue recovery, 61x ROI in first month
• Family First Dental: 1,479 missed calls eliminated, 175 appointments captured, $131,000 annual revenue generated
• Fresh Dental NC: 7x ROI, 143 appointments booked in 30-day pilot, $211,000 annualized revenue

Pricing Structure:

• Three tiers available: Small Practice, Growing Practice, and Enterprise DSO
• Free trial available
• No setup fees with month-to-month flexibility
• Custom quotes available

Resonate's deployment advantage proves equally compelling. Resonate works alongside any existing phone system through simple call forwarding setup taking approximately 5-10 minutes. Full deployment completes in 24-48 hours for single practices.

For DSOs managing multiple locations, Resonate provides centralized management with location-specific customization. Each practice receives tailored AI settings for hours, branding, FAQs, and provider schedules while corporate maintains oversight through a unified dashboard.

2. Operaitor

Operaitor positions itself as a dental-specific VoIP challenger to Weave, offering advanced AI capabilities integrated directly into phone system infrastructure.

Key Features:

• AI-powered call handling with dental-specific training
• Deep PMS integration providing real-time patient context
• Complete VoIP system replacement with modern infrastructure
• Positioned as cost-competitive versus Weave for comparable VoIP features
• Purpose-built for dental practice workflows

Pricing Structure:

• Starter: $150/month
• Plus: $250/month
• Pro: $500/month

Best for: Practices already planning complete phone system replacement who want AI capabilities built into VoIP infrastructure, with longer implementation timelines compared to solutions that work with existing systems.

3. Smith.ai

Smith.ai differentiates through a hybrid model combining AI automation with live US and Canada-based receptionists for complex situations requiring human judgment.

Key Features:

• Hybrid AI plus human service with seamless escalation
• Bilingual support in English and Spanish
• Per-call pricing that only charges for legitimate calls, avoiding spam charges
• Integration with hundreds of platforms
• Quick setup working with existing phone systems
• 24/7 availability through combined AI and human coverage

Pricing Structure:

• AI Receptionist Starter tier at $95/month for 50 calls
• AI Receptionist Basic tier at $150/month for 150 calls
• AI Receptionist Pro tier at $800/month for 500 calls
• Enterprise: Custom pricing

Best for: Practices wanting human backup for complex situations, operating as a generalist virtual receptionist service with broader business focus rather than dental-specific terminology training, insurance verification depth, and treatment-specific conversation flows.

4. TrueLark

TrueLark focuses on appointment-based businesses including dental practices, offering AI-powered communication with strong analytics for multi-location management.

Key Features:

• AI handling autonomously without human intervention
• Unified communications inbox for calls, texts, and chats
• Multi-location dashboard with consolidated reporting
• Real-time calendar synchronization for appointment booking
• Flexible contracts without lock-in requirements

Pricing Structure:

• Book demo for pricing details

Best for: Practices prioritizing unified inbox across channels and multi-location analytics, with per-user pricing considerations and some users reporting limited customization options for voice response scripts.

5. Dentina.ai

Dentina.ai offers an AI receptionist built exclusively for dental practices, focusing on call handling and appointment scheduling functionality.

Key Features:

• Dental-specific AI training for terminology and workflows
• Direct PMS integration with real-time synchronization
• HIPAA-compliant patient data handling
• Appointment scheduling automation
• Works with existing phone systems

Pricing Structure:

• Standard: $399/month/location or $319/month/location annually
• Premium: $499/month/location or $399/month/location annually

Best for: Practices seeking dental-specific AI with direct PMS integration, noting that transparent pricing information requires sales consultation for practices comparing options during the decision process.

6. Solutionreach

Solutionreach targets practices seeking patient engagement tools, offering reminders, recalls, and communication automation.

Key Features:

• Appointment reminders and recall automation
• Two-way texting with patients
• Patient surveys and feedback collection
• Multi-physician management for larger practices
• Enterprise-focused features

Pricing Structure:

• Custom quotes

Best for: Practices prioritizing proactive patient outreach through reminders and recalls rather than real-time AI call handling, representing a different category focused on scheduled communication versus missed call recovery and AI-powered patient engagement for unanswered calls.

Frequently Asked Questions

Can I use Resonate AI without replacing my current phone system?

Yes. Resonate AI works with any existing VoIP system including Weave, Mango, and RingCentral, as well as traditional phone carriers. Setup requires simple call forwarding taking approximately 5-10 minutes, with no hardware changes or system replacement needed. This approach delivers full functionality in 24-48 hours rather than the weeks required for VoIP migrations.

What ROI can dental practices expect from AI receptionist solutions?

Results vary by practice, but documented outcomes include 61x ROI with $81,000 recovered in 30 days at Facial & Oral Surgery Associates, and 7x ROI with 143 appointments booked during Fresh Dental NC's pilot program. The key driver is capturing the 40% of calls occurring outside business hours that would otherwise reach voicemail.

Is Resonate AI HIPAA compliant for patient communications?

Resonate AI maintains healthcare-grade security with full HIPAA compliance for all patient communications. The platform encrypts all data transmissions and maintains compliance standards required for protected health information. The development team operates entirely in North America for data governance requirements.

How long does implementation take compared to Weave?

Resonate AI completes deployment in 24-48 hours for single practices and approximately 5 business days for DSO implementations. Weave and other VoIP-based solutions typically require several weeks for phone system migration, hardware setup, and staff training. Resonate's white-glove onboarding handles all configuration without requiring practice IT involvement.